Our system has various types of payments and operations for financial accounting purposes. Their complete list is on the POS – Finance – Types page. Let's look at the primary groups these payments are divided into:
- Transaction types for employee financial accounting
- Transaction types for a cash register
- More types
1. Transaction types for employee financial accounting
Access a comprehensive report on an employee's financial activities in the Staff section. Select the employee’s name from the list to open their profile. From there, navigate to the Staff commission section.
Our system is adapted to organizations where an employee's earnings depend on performance. The employee's internal account is the company's debt to the employee. It increases as the work is done and decreases after payments such as payroll.
1.1. 'Salary accumulation' type
This type refers to an employee's internal account increase resulting from completed bookings, sales, and other transactions.
- Service accrual – funds credited to the employee's account after service completion. Occurs automatically according to the compensation scheme.
- Sales commission – credited to the employee's account after they make a sale. Arises automatically based on the applied salary scheme.
- Bonus, Vacation pay, and Other – used for manual compensation accrual to the employee's account. The only difference between them is their names and icons, designed for your convenience.
1.2. 'Deductions and payouts' type
Deductions and actual payouts can be found here. This type is used when reducing the internal account of an employee in case of salary payments, fines, and some manual operations.
- Salary payment, Loan, and Prepayment – represent the real payments to the employee. Money is debited from the account and the employee's internal account. These types differ visually by name and icons only.
- Penalty and Other deductions – manual subtractions from the employee's inner account. Their functionality is identical, and the difference is only in designation.
- Service accrual reversal – funds deduction from the user's balance after canceling the 'Service accrual' transaction.
2. Transaction types for a cash register
This report can be accessed in the POS – Finance section on the Overview and the Transactions pages. It displays transactions from the account balance perspective. Some operations happen automatically, while others are added via the dropdown menu with three dots next to each cash register.
2.1. Type 'Income'
This type groups transactions that increase the account’s balance:
- Booking income – reflects service revenue, i.e. account replenishment after receiving money for a provided service.
- Sale – shows account replenishment after receiving money from a product sale.
- Other income – manual replenishment of the account balance.
2.2. Type 'Expense'
This type includes operations that reduce the account’s balance.
- Employee payouts – recorded operations for the actual issuance of money to the employee. Appears in the list synchronously with the Salary payment, Loan, and Prepayment operations and reflects their impact on reducing the account’s balance.
- Manual deduction – other manual operations to reduce the account balance. They differ only in name and icons for your convenience.
2.3. Type ‘Gift cards’
Displays operations on the sale of certificates:
- Gift card sold - accounted for automatically when the certificate is sold via Point of Sale.
- Return - the cancellation of the gift card sale transaction via Point of Sale – Sales – Orders.
2.4. Type 'Transfer'
This type contains only a Transfer operation type, a manual operation of funds transfer between accounts. It appears as a debit for the sender and a credit for the recipient's account.
2.5. Type 'System'
Used for other account operations:
- Transaction canceled – appears after manually canceling an operation on the account.
- Account created – the very first operation in any cash register. It displays the initial balance if set during creation.
More types
System entries cannot be deleted or edited, but you can create more payment entries, as detailed in this article.